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Oklahoma State University

Forms

Students may request a cost of attendance budget adjustment for expenses above the original cost of attendance. We will begin processing MS3 and MS4 requests beginning September 1 and requests for MS1 and MS2 beginning October 1.  The forms will be emailed to each class with additional instructions approximately two weeks before the processing dates. The requests will be processed in the order they are received.

Please review the acceptable uses for Title IV funds which include the components of the cost of attendance: tuition and fees, room and board, books and supplies, transportation, and personal miscellaneous expenses.

Requests for additional funding require documentation before approval can be considered. Examples of documentation needed are below: 

  • Rent/Mortgage – Documentation must include the name of the student and the amount of the monthly payment. 
  • Monthly Utilities – Documentation are copies of six months of the electric, gas and sanitation bills so a monthly average can be calculated. Only one copy of a utility bill is needed for bills that state they are already averaged monthly.
  • Car Insurance – Documentation should be a copy of the insurance bill that includes the student’s name, make/model of the vehicle, period of coverage and the cost. Students must also submit a copy of the vehicle title with their name on it.
  • Day Care – Documentation can be a copy of an official contract with the day care facility that lists the name of the child, the hours of attendance and associated cost calculated on a daily, weekly or monthly rate. A letter from an authorized official of the facility with the same information would also be acceptable. Daycare expenses for dependent children can only be approved for times when the student is in class or studying.
  • Medical – Documentation for expenses related to hospital or physician visits (medical, dental or vision) must include the name of the patient, the nature of services performed, the date services were performed, the amount insurance is paying (even if zero) and the final cost due from the student. Documentation for prescription medications can be reimbursed if it exceeds the amount already allotted in the class cost of attendance, in which case copies of official receipts should be submitted.
  • Vehicle Repair – Documentation can be an official receipt or estimate from a qualified repair shop. It must include the student’s name, make/model of the vehicle, the nature of service performed (or to be performed), the date performed (or of the estimate), the amount insurance is paying (even if zero) and the final cost due from the student.   Student must also submit a copy of the vehicle title which must include the student’s name.
  • Emergency Home Repair – Documentation can be either a copy of an official receipt or estimate from a qualified repair company. It must include the student’s name and address, the nature of service performed (or to be performed), the date performed (or of the estimate), the amount insurance is paying (even if zero) and the final cost due from the student.